This is an exciting time for the IU School of Public Health-Bloomington. We are expanding opportunities, growing our faculty and degree programs, and investing in outstanding new staff to support all that we will accomplish together. Learn more:
Staff Openings
- Conducts literature reviews.
- Aids in survey instrument design and programming.
- Performs quantitative and qualitative data collection, management, and analysis.
- Writes and edits peer-reviewed manuscripts and professional presentations.
- Assists with grant proposal preparation.
- Performs other research-related tasks as needed.
- Recruits and assists under-represented graduate and undergraduate students using a variety of contact points, establishing effective communications to these students, and developing programs and communications that promote the School of Public Health as a viable opportunity for students seeking undergraduate degrees.
- Serves as the school's liaison to the university's Office of Admissions and participates on other campus committees to assist the students and ensure their success.
- Leads recruitment efforts for prospective URM graduate students especially the GU2IU program as well as other graduate initiatives from under-represented groups.
- The Coordinator will work with the AD OCIB to develop guidelines related to diversity and inclusion initiatives within the SPH-B. They will annually analyze complex SPH-B activities related to diversity and make recommendations to the AD OCIB related to new initiatives, programs needing remediation and outcomes related to the previous years' goals associated with diversity.
- Monitors, facilitates, and maintains the coordination of financial aid awarded internally by the departments of SPH-B as well as assists graduate students in finding sources of funding from campus or private funds.
- Assists in developing and implementing diversity training programs for campus and community health providers.
- Provides general assistance and advice for under-represented undergraduate and graduate students including SPH-B international students on all aspects of university life such as finding financial assistance, work opportunities, and some career planning.
- Serves as the lead and primary contact for matters related to diversity and campus diversity initiatives at the graduate and undergraduate level.
- Provides financial management for one or more departments and provides coverage for other finance managers.
- Reconciles accounts; researches and responds to financial inquiries; and reviews and posts financial documents.
- Serves as a key participant in the budget construction process and fiscal year-end close, as well as participates on and/or leads special projects.
- Regularly communicates and collaborates with chairs, faculty, staff, and offices external to the school, such as the Office of the Vice President of Research, IU Purchasing, and the Office of the University Controller.
- Oversees and support the work of five individuals on our Communications and Outreach Team; work closely with the Dean and other school leaders on a variety of events, speaker’s series, and recruitment efforts; as well as participate on and/or lead special projects.
- Directs day-to-day operations by providing oversight and direction for the Communication and Outreach Team.
- Manages relationships with internal and external stakeholders for communications/marketing needs, projects, and programs to align with SPH-B objectives and goals.
- Works in collaboration with the Dean, Communication and Outreach Team, and other school leaders to develop appropriate marketing materials delivered through print, email, and social media to support SPH-B objectives and goals.
- Reviews drafts of marketing and communication content and coach on grammar, tone, branding guidelines, formatting, and other elements that may affect perception, message, or reputation.
- Assists in budget planning and administration for communications initiatives, including expenditures and program costs.
- Provides process, operational, and strategic recommendations through monitoring trends, best practices, and individual creativity
General Responsibilities
- Directs day-to-day operations for the marketing and communications function by providing oversight and direction within a department or large multi-faceted department.
- Trains, evaluates, coaches, assigns work, and supervises the work of a team of Communications Generalists and/or Communications Assistants.
- Manages relationships with various internal and external stakeholders; determines communications needs, projects, and programs to align with objectives and goals and supervises processes such as the development of communications timelines related to such initiatives.
- Reviews drafts of communications and coaches on grammar, tone, branding guidelines, formatting, and other elements that may affect the perception of messaging or reputation of the department.
- Responds to escalated and complex inquiries and requests and explains policies, procedures, and context of communications.
- Regularly monitors relevant social media and news sites; researches relevant subject matter to increase knowledge in area(s) of specialty.
- May assist in budget planning and administration for communications initiatives, including expenditures, revenue projections, and program costs.
- Monitors industry trends and best practices and makes process and operational and strategic recommendations to manager.
- Develops and update content for trainings and presentations based on current research, data, and feedback from team members and experts.
- Contributes to the development of online training modules via research for content, content development, course creation, and editing.
- Delivers trainings (with fidelity) based on an extensive portfolio of public. health/prevention/behavioral health-oriented curricula.
- Develops resources (slide decks, toolkits, documents) for communities to assist in the strategic prevention framework process.
- Works collaboratively with the TA, evaluation, and other teams as needed.
- Develops marketing materials and promote events via proper channels.
- Professional writing including PSA, web articles, monthly newsletter, and blog posts.
- Exhibits at conferences and events to promote training services.
- Assists with training implementation plans including selection of curricula and sequencing of events.
- Uses best practices to evaluate trainings.
- Fosters relationships with community partners for sustainable public health collaborations.
- Examines training processes to provide feedback for on-going efficiency and quality improvement.
- Participates in strategic team meetings.
- Maintains expertise through completion of professional development and seek additional credentials in areas needed to facilitate trainings.
- Record keeping as well as reporting for deliverables.
- Implements event coordination responsibilities including:
- Solicits contractors
- Acquires content experts and presenters
- Develops event schedules and synchronize timelines
- Communicates essential details with participants and staff
- Provides culturally adaptive services
- Organizes hotel blocks
- Coordinates technology needs
- Provides onsite guidance
- Provides financial analysis for the school, serve as a fiscal delegate for one or more departments/units, and provide coverage for finance managers.
- Key participant in the budget construction process and fiscal year-end close, as well as serve on and/or lead special projects.
- Regularly communicate and collaborate with chairs, faculty, staff, and IU offices external to the school
- Serves as a resource for students, families, guidance counselors, faculty, and other IU staff regarding SPH-B undergraduate academic programs, admission requirements, and opportunities.
- Advances and implements strategies for recruiting a diverse group of students to SPH-B as a member of the recruitment team within the SPH-B Student Services Office.
- Collaborates with faculty, staff, and students to create opportunities for visits and other on-campus opportunities for prospective students and their families.
- Meets with visitors on a planned and ad hoc basis.
- Develops and manages student ambassador program to incorporate SPH-B ambassadors in recruiting initiatives that support strategic goals.
- Represents SPH-B at high-profile on-campus and off-campus events, in-state and domestically, planned by other IUB offices (enrollment management units such as IU Admissions and the Office of Scholarships).
- Plans and executes SPH-B programs designed to yield prospective and admitted students.
- Supports IUB admissions programming, such as Campus Visits, Information Sessions, Red Carpet Days, Scholarship Receptions, Experience Days, etc.
- Liaises, builds relationships, and collaborates with university admissions, scholarship and academic department partners to include the Office of Admissions, Office of Scholarships, and other recruitment scholarship programs.
- Works closely with the Director of Undergraduate Recruitment and marketing and communications team to assists in the creation of various marketing materials and events aimed at recruitment and ensures effectiveness of materials/events.
- Determines what data is required for recruitment purposes and oversees collection and analysis of said data.
- Serves as a back-up for the Director of Student Recruitment with various duties as assigned.
- Works weekend and evening events as required.
General Responsibilities
- Maintains, implements and oversees a holistic recruitment yield tactical plan for recruitment.
- Develops, implements, and administers plans, programs, and events for general and targeted student recruitment in support of organizational goals.
- Integrates a diverse and strategic communications strategy in collaboration with other departments, geared toward specific student declared academic major, career interests, and geographic factors.
- Identifies and develops partnerships for outreach to prospective students and influencers.
- Interprets academic policies and exercises authority and independent judgment.
- Plans, implements, and evaluates programs and processes and determines the effectiveness of markets and strategies. Exercises independent judgment and uses census data and modeling tools to identify effective marketing plans and strategies to address specific populations.
- Serves in a collaborative role with internal and external stakeholders to identify targets of opportunity to attract and enroll under-represented populations. Participates in the assessment and evaluation of various models.
- May attend meetings or serve on committees with the admissions stakeholders, including all staff meetings, recruitment, and outreach team meetings, customer service lead meetings, and undergraduate recruitment council meetings; may provide guidance to other admissions counselors.
- Manages a small project, from start to finish, or one phase of a large project, ensuring on time completion within budget.
- Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
- Reports on progress and provides regular updates to upper management.
- Coordinates and communicates between various areas; conducts project meetings andprepares regular reports.
- Collaborates with other departments to ensure that project objectives are achieved within established time frames.
- May provide guidance and support to non-exempt staff.
- Plans a variety of recurring and ad hoc events for the university and oversees budgets, vendor contracts, transportation, catering, signage, equipment, technology, and other event components. Coordinates event activities prior to and on the day of events.
- Consults with internal and external constituencies to plan event timelines and specifications and negotiate the terms of agreements and contracts.
- Works closely with vendors and staff to ensure goods and services arrive timely and in acceptable condition for events.
- Interfaces with media and/or marketing and communications representatives regarding calendar of events and event publicity.
- Tracks and analyzes event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; tracks suggested event improvements for future implementation in recurring events.
- Ensures events adhere to university guidelines and policies and event contracts, agreements, and specifications.
- May delegate administrative tasks to Event Services Coordinators.
- Prepares of field equipment, mosquito sampling, identification and storage.
- Duties will be related to the 3-d printing and elaboration of traps and familiarization with Indiana mosquitoes, their identification, and knowledge acquisition about mosquitoes in Indiana in January thru March.
- Works an average of 10 hours outdoors sampling mosquitoes in natural areas within the city of Bloomington in months April thru September.
- Coordinates support for project management activities, resource allocation, and communication.
- Develops a schedule designed to meet necessary deadlines and communicates with team members.
- Monitors project progress and handles moderately complex issues that arise.
- Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
- Collaborates with cross functional teams with varying levels of seniority and experience to support various programs.
- Performs a variety of administrative skills and prepares correspondence related to the project.
- Maintains a detailed, organized file and records system.
- Performs chemical and biological analyses on varying environmental water samples.
- Performs DNA/RNA extraction of samples followed by molecular analysis.
- Analyzes data in various programs to determine trends in environmental contamination.
- Reports trends in infection across communities.
- Initiates and conducts protocol review, evaluations, study design, and risk assessments of clinical research studies.
- Participates in study budget negotiations and reconciles study budget accounts.
- Develops informational materials for recruitment of subjects; monitors enrollment goals and modifies recruitment strategy as needed.
- Oversees and ensures compliance with regulations, including organizing electronic files and/or filing regulatory documents appropriately; prepares and submits Institutional Review Board (IRB) documents (i.e., Informed Consent, advertisement, protocol and protocol summary); prepares regulatory documents for sponsor.
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